Office Manager/Administrator

PixelPool is a 3D visualisation company, specialising in retail- and brand visualisation, virtual samples, branded virtual environments and the development of a cloud-based platform, Dtail.

Dtail enables fashion brands to plan and visualise their collections by linking product data to 3D virtual samples.

PixelPool has offices in the Netherlands, Bulgaria and the United States.

For our Dutch office we are looking for a proactive and highly organized Office Manager/Administrator to oversee the smooth day-to-day operations of our office in the Hague.

This role combines office management, finance administration, and basic HR support, making it ideal for someone who thrives in a dynamic environment and enjoys variety in their day to day work. The ideal candidate for this role will possess strong attention to detail with a proactive mindset and a genuine enjoyment of working with people. The role is part-time, ideal for someone looking for a 16-24 hour contract,

Responsibilities:

Office management:

• Be the first point of contact for colleagues and guests when it comes to office requests

• Be responsible for managing the in- and outgoing mail, deliveries, etc.

• Be responsible for ordering office supplies, stocking up the kitchen and making sure we are never out of coffee

• Organize and oversee business travel arrangements for employees, ensuring cost-effectiveness and adherence to company policies.

• Organize fun events such as team lunches, team events, celebration moments, etc

Finance:

• Responsible for the processing of:

  • Procurement/Accounts Payable transactions like purchase orders and invoices in Exact

  • Sales orders

  • Banking and Credit card transactions

  • Other ad-hoc and administrative tasks

  • Handling employee expenses, vendor bills, invoices and bank postings

HR:

• Support the HR Manager is organizing events and coming up with the initiatives

• Process administrative tasks related to personnel

• You thrive in a fast-moving environment and enjoy working with people

• Very good planning and organizing skills, with strong attention to detail

• Proven experience as an Office Administrator, Office Assistant, or relevant role is an advantage

• Familiarity with basic bookkeeping principles is an advantage.

• Fluent English in speaking and writing (Dutch is an advantage)

• Quick learner and able to carry out tasks independently

• Available to work 2 to 3 days per week, on site from our office in the Hague. The office days for the team are Mondays and Wednesdays so it would be ideal if you could work from the office on those days too!

What we offer

• Working in a positive, creative and dynamic environment

• A home office set up budget

• Yearly personal development budget

• A good pension plan, holiday pay and travel reimbursement

• 25 holiday days (on a fulltime basis)

• Regular company events and drinks

• A vibrant and friendly culture within an international company

Want to become part of the team? ⚡️

If you’d like to be part of this amazing journey, please apply now. We look forward to meeting you soon!

PixelPool is an Equal Opportunity Employer. We celebrate diversity and welcome applications from underrepresented groups and encourage people of all backgrounds to apply. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, neurodiversity, or status as an individual with a disability.